• Question 1: What is our goal for having a face-to-face meeting? Networking? Producing one or more work products? Forming one or more subgroups tasked to produce some product?
• Related question: What would a successful face-to-face meeting look like? How many people would have attended? What would the interactions be like?
• Question 2: Do we want to pick some reasonable (where we define reasonable) set of topics for a face-to-face meeting? If so, what? Alternatively, do we want to poll the ITANA list for topics of interest, make a call for presentations?
• Question 3: How many days? 1? 1.5? 2? …
• Question 4: Where and when? Should it be co-located with some other event a large number of us are likely to attend? Again, should we be polling the list for suggestions or just drawing on our considerable knowledge?

You can track the planning here:

https://spaces.internet2.edu/display/itana/Face2Face+2010+Planning+notes

Here is the link to the ITANA session at EDUCAUSE in Denver.

http://www.educause.edu/E09+Hybrid/EDUCAUSE2009FacetoFaceConferen/ITArchitects/175734

Day: Thursday, Nov 5th
Time: 12:45PM – 2:15PM
Location: Meeting Room 608

Agenda (open to change):

• ITANA intro (who we are, why we are, how to join)
• • Outline ITANA goals and point people at wiki
  • Define Enterprise Architecture, I.T. Architecture, Infrastructure Architecture
  • Provide specific information about what ITANA is doing/has done (data admin, workflow, enterprise architecture, and so forth)
  • Current “Future Topics” list
• Report out on workflow
• Gather information about what ITANA plans for the future
• Open discussion with participants re: what they are working on, in terms of architecture

Hope to see you there.

Jim

Screen2Screen gatherings will be longer than our usual conference calls.  We are looking at using Adobe Connect to provide an additional level of interaction and collaboration.  Adobe Connect provides a browser based collaboration space including a Notes panel for live meeting minutes, a shared whiteboard, desktop sharing and shared presentations.  There is a chat room for capturing questions and/or sidebar discussions.  We plan on using Adobe Connect in conjunction with the phone bridge.

The vision for the Screen2Screen gatherings is that the time would be divided roughly in half.  The first portion would be a presentation or panel presentation on a topic.  The second half would be a working session to see where ITANA should take the topic and to work on next steps.  The plan is that the shared presentation, shared white board would be used to present on a topic and build an agenda for the discussion.  The notes panel would be used to capture the discussion and as live minutes.  The chat panel would be used to capture parking lot questions and questions from those not on the phone bridge.  We will use the phone bridge for the audio instead of the web based audio in Adobe Connect.

I encourage you to also think about hosting a local ITANA Meet-Up.  You can think of these of regional meetings or ad hoc gatherings.  The topics are open to those who gather.  We would like the content of the local ITANA Meet-Ups to flow back into the larger group.  You should pick a scribe for the meeting to capture the discussion. 

I also encourage you to look for opportunities to gather at other meetings that you attend.  You can post an email to the listserv asking other attendees to meet for lunch or for a round-table discussion.  This is opportunity to meet with your peers and to look for topics to bring to the group at large.

The group has also expressed interest in looking for other ways to gather virtually.  Second Life provides a virtual world were members could meet, have discussions and share objects.  We could link ITANA Meet-Ups via video conferencing for longer sessions.  All the ITANA Meet-Ups would meet together (via video conferencing) to open the day.  Each local Meet-Up could take a portion of a topic to work on as a sub-team for a portion of the time.  The ITANA Meet-Ups would then rejoin to report out and form next steps.

I hope that by leveraging these other gatherings; the Screen2Screen sessions, ITANA Meet-Ups and ad-hoc gatherings at other meetings, and other opportunities; we can still fill the collaboration and communication gap that has opened up in these tight economic times.

Jim Phelps
Chair, ITANA

The ITANA Spring 2009 Face2Face has been canceled, because we did not meet our minimum registration mark. I have heard from many members that they are under travel restrictions or complete travel bans and know that this is a financially difficult time for our institutions. I also know that these restrictions have impacted registration for many other national meetings as well.

If you registered for the meeting, you will receive an email with information about refunds.

I’m working with Internet2 and EDUCAUSE to find a way to still bring these discussions to the constituency. There is great interest in the program we developed for this meeting and in finding ways to gather and collaborate on the topics. To this end, a series of joint web-based presentations with conference call sessions are in the works. There are also local meet-ups being planned. Stay tuned.

I hope that the economic situation turns around soon so that large group meetings become viable once again. Until then, I hope you will join with me in finding creative ways to continue our work together.

Best Regards,

Jim Phelps
Chair

Registration is now open. Cut-off date is March 20th. We need 30 people registered by the 16th or we will cancel the meeting.

Come to the ITANA Spring Face2Face in Arlington, Virginia Wednesday, April 29th and Thursday the 30th. The ITANA Spring Face2Face is a chance to meet-up with your peers, learn about what is happening in other institutions and work together on topics of interest. Sign-up to get feedback from your peers during a 5/10 Feedback session (5 minutes to present, 10 minutes to get feedback).

Logistics:

• Dates: April 29 -30
• Location: Arlington, Vigrinia
• Venue: Crystal Gateway Marriot. See the Internet2 Hotel Site for more information about the room block and registration details.
• Registration Site: http://events.internet2.edu/2009/spring-mm/registrationintro.html

Registration is now open. There is aa registration fee ($235) for this meeting. See the registration site for details.

Agenda: Note: session details will be published early in March, 2009.

Wednesday, April 29th

• Social Gathering – 5:30 to 7:30 PM

Thursday, April 30th

The full agenda is here: https://spaces.internet2.edu/display/itana/Face2Face+Meetings

Presentations:

• Enterprise Authorization
• Kuali on Campus
• SOA and Interoperability
• 5/10 Feedback Sessions

Working Group Report Outs

The ITANA EDUCAUSE Constituent Group will be meeting on Thursday, October 30th in Orlando.  We have a space for 60 people this year.  Last year we filled a smaller room with 40 attendees.  Details for the session:

• Date:  Thursday, Oct 30
• Time:  4:55 PM to 6:10 PM
• Room:  W311E

On the agenda for this meeting:

• Introduction to ITANA
• Report out from the Data Management survey
• Case Studies of Architecture Practices and Groups from 3 universities
• General discussion and Q/A

Face2Face Winter 2009

We have started planning a meeting in Boulder, Colorado on January 6, 2009.  Details will follow as we work up the agenda and logistics.  The Face2Face Winter 2009 meeting will have a mix of presentations and hands-on working sessions.

NOTE: The hotel block closes May 18, 2008.

Please use the Registration Form to sign up. You should receive a confirmation email within 24 hours. Space is limited so sign up early.

Join us in Minneapolis, Minnesota for the ITANA Face 2 Face 2008 meeting. Join with your peers in an intimate day-long meeting and discuss a rich agenda of current topics. See you in Minneapolis – Jim Phelps, Chair.

Date: June 18, 2008

Time: 9AM to 5PM

Location: Hilton Minneapolis

Hotel registration information will be sent upon receipt of your registration request.

Agenda:

NOTE: This conference is jointly sponsored by EDUCAUSE and Internet2. Thank you sponsors.

Early Registration ends April 19, 2008.

Registration is limited to two people from each institution so you should talk amongst yourselves and figure out who will attend. Additional people will be allowed if space permits. Please use the Registration Form to sign up. You should receive a confirmation email within 24 hours. Space is limited so sign up early.

Join us in Minneapolis, Minnesota for the ITANA Face 2 Face 2008 meeting. Join with your peers in an intimate day-long meeting and discuss a rich agenda of current topics.  See you in Minneapolis – Jim Phelps, Chair.

Date: June 18, 2008

Time: 9AM to 5PM

Location: Hilton Minneapolis

Hotel registration information will be sent upon receipt of your registration request.

Agenda:

NOTE: This conference is jointly sponsored by EDUCAUSE and Internet2. Thank you sponsors.

Date: June 18, 2008

Time: 9AM to 5PM

Location: Hilton Minneapolis

Hotel registration information will be sent upon receipt of your registration request.  

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Agenda:

Time	Activity	Session Leader
9:00AM	Convene
9:00 to 9:15 AM	Welcome, logistics et al	Jim Phelps
9:15 to 10:15 AM	Session 1 – Case Studies: Architecture on Your Campus	Hebert Diaz-Flores
	This session will focus on Case Studies from several institutions including: Descriptions of ongoing Enterprise Architecture programs in your university. How, Who, What, and any impacts the program has had/is having on your IT environment. Descriptions of specific projects that have been significantly impacted (positively) by the Enterprise Architecture program.
10:15 to 10:30 AM	break
10:30 to Noon	Session 2 – Tools of the trade	Tom Barton
	We’ll showcase some of the tools, methodologies, artifacts, techniques, or tactics that we use to engender increased architectural coherence across the infrastructures and business & operational processes we’re connected with. The session will help us to think about the range of ways in which we might influence others by use of the tools with which we engage them.
Noon to 1:00PM	Lunch
1:00 to 2:15 PM	Session 3 – Artifacts and Templates	Jim Phelps
	We all create a variety of Artifacts for our work. Share those artifacts and templates that you have found exceptionally useful in your work. Do you have something that seemed like a great idea but failed miserably? Tell us about why it failed and what you learned.
2:15 to 2:30	break
2:30 to 3:30	Session 4 – Data Management Working Group	Klara Jelinkova
	There is a rich set of metadata and middleware needed to support the data classification we are starting to put in place for at least business applications. And the need will become even greater once we develop the same classifications for all of our institutional data including research data. Institutions seem to have a pretty good handle at least theoretically on business data. But once we start to cross over to other assets such as data associated with research, teaching and learning most IT organizations seem to give up. That type of data is viewed by most IT organizations in our institutions as someone else’s problem. However it is an important IT and security problem. With collaborative research taking place everywhere how do we classify the research data, protect it while the research is going on and then enable everyone to see after the research is published? How do we collaborate with the libraries on this one? How do we arrive at data management policies that cut across the whole institution? What are some of the examples of institutions doing it successfully today?
3:30 to 3:45	break
3:45 to 4:45	Session 5 – Security Architecture Hot Topics	Steve Kellogg
	There are many elements that make up security Architecture. The actual measures available and/or employed by the various institutions to secure our online applications make for interesting discussions. In this session, I plan to present on topics of what we are doing and are planning to do at Penn State with regards to identity management, access control, and securing endpoints. Others may present on topics of network security measures, multi-tier service provisioning, social engineering, computer forensics, logging and log analysis, their respective take on ID and access management, and anything else they feel is relevant to security architecture.
4:45 to 5:00	Closing Remarks	Jim Phelps

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