Screen2Screen gatherings will be longer than our usual conference calls.  We are looking at using Adobe Connect to provide an additional level of interaction and collaboration.  Adobe Connect provides a browser based collaboration space including a Notes panel for live meeting minutes, a shared whiteboard, desktop sharing and shared presentations.  There is a chat room for capturing questions and/or sidebar discussions.  We plan on using Adobe Connect in conjunction with the phone bridge.

The vision for the Screen2Screen gatherings is that the time would be divided roughly in half.  The first portion would be a presentation or panel presentation on a topic.  The second half would be a working session to see where ITANA should take the topic and to work on next steps.  The plan is that the shared presentation, shared white board would be used to present on a topic and build an agenda for the discussion.  The notes panel would be used to capture the discussion and as live minutes.  The chat panel would be used to capture parking lot questions and questions from those not on the phone bridge.  We will use the phone bridge for the audio instead of the web based audio in Adobe Connect.

I encourage you to also think about hosting a local ITANA Meet-Up.  You can think of these of regional meetings or ad hoc gatherings.  The topics are open to those who gather.  We would like the content of the local ITANA Meet-Ups to flow back into the larger group.  You should pick a scribe for the meeting to capture the discussion. 

I also encourage you to look for opportunities to gather at other meetings that you attend.  You can post an email to the listserv asking other attendees to meet for lunch or for a round-table discussion.  This is opportunity to meet with your peers and to look for topics to bring to the group at large.

The group has also expressed interest in looking for other ways to gather virtually.  Second Life provides a virtual world were members could meet, have discussions and share objects.  We could link ITANA Meet-Ups via video conferencing for longer sessions.  All the ITANA Meet-Ups would meet together (via video conferencing) to open the day.  Each local Meet-Up could take a portion of a topic to work on as a sub-team for a portion of the time.  The ITANA Meet-Ups would then rejoin to report out and form next steps.

I hope that by leveraging these other gatherings; the Screen2Screen sessions, ITANA Meet-Ups and ad-hoc gatherings at other meetings, and other opportunities; we can still fill the collaboration and communication gap that has opened up in these tight economic times.

Jim Phelps
Chair, ITANA

Registration is now open. Cut-off date is March 20th. We need 30 people registered by the 16th or we will cancel the meeting.

Come to the ITANA Spring Face2Face in Arlington, Virginia Wednesday, April 29th and Thursday the 30th. The ITANA Spring Face2Face is a chance to meet-up with your peers, learn about what is happening in other institutions and work together on topics of interest. Sign-up to get feedback from your peers during a 5/10 Feedback session (5 minutes to present, 10 minutes to get feedback).

Logistics:

• Dates: April 29 -30
• Location: Arlington, Vigrinia
• Venue: Crystal Gateway Marriot. See the Internet2 Hotel Site for more information about the room block and registration details.
• Registration Site: http://events.internet2.edu/2009/spring-mm/registrationintro.html

Registration is now open. There is aa registration fee ($235) for this meeting. See the registration site for details.

Agenda: Note: session details will be published early in March, 2009.

Wednesday, April 29th

• Social Gathering – 5:30 to 7:30 PM

Thursday, April 30th

The full agenda is here: https://spaces.internet2.edu/display/itana/Face2Face+Meetings

Presentations:

• Enterprise Authorization
• Kuali on Campus
• SOA and Interoperability
• 5/10 Feedback Sessions

Working Group Report Outs

Until then, we will use the email list and our conference calls to move our work forward. I would also love to hear about ways that we might fill the gap between the wiki, conference calls and email lists and the value that you get when you meet face-2-face.

The ITANA EDUCAUSE Constituent Group will be meeting on Thursday, October 30th in Orlando.  We have a space for 60 people this year.  Last year we filled a smaller room with 40 attendees.  Details for the session:

• Date:  Thursday, Oct 30
• Time:  4:55 PM to 6:10 PM
• Room:  W311E

On the agenda for this meeting:

• Introduction to ITANA
• Report out from the Data Management survey
• Case Studies of Architecture Practices and Groups from 3 universities
• General discussion and Q/A

Face2Face Winter 2009

We have started planning a meeting in Boulder, Colorado on January 6, 2009.  Details will follow as we work up the agenda and logistics.  The Face2Face Winter 2009 meeting will have a mix of presentations and hands-on working sessions.

The general comments were very positive:

“I really enjoyed the meeting and I do expect to be more involved with the group now that I know how to participate. It would be good if we could figure out a way to extend the collaboration. Maybe 1.5 day or a longer day into the evening. Seems like we just got to the meat and it was time to leave… working on a shared agenda together would be useful to build community.”

“Really well done. The F2F’s let me put faces to e-mail addresses. The discussions were very good, although I don’t think we had enough time.”

“Thank you to all those responsible for pulling this group together. As a newbie, it is extremely helpful.”

“This was my first F2F and I felt like I was in a room of competent, compassionate, and professional architects. Well done!”

Many respondents said that they would like to participate in follow-on activities: 23% said they would definitely help out with Data Management with 46% answering “I would like to” help out.  Architecture Case Studies came is second with 58% saying they would either “Definitely…” or “would like to” help out.  The EA Selling Points came in third.  Other suggestions from the survey included:

1.  SOA implementation examples.
2.  Would like to work on a resource directory on Architecture for the wiki.
3.  Let’s discuss OUTREACH activities, to show how EA can make a difference in fulfilling our mission. Also, I’d like to see some discussion on how EA leaders can influence HR decision-making on staffing, in the context of role-development and growing the awareness of potential career-path trajectories surrounding the EA role, as well as those roles impacted by EA.

The ITANA Face2Face meeting also raised awareness of the various ways that people could get involved in ITANA.  50% of respondents didn’t know about the EDUCAUSE CG Meeting.  Expected participation in the other areas (Conference Calls, Email List, Wiki and Web) jumped significantly (35 to 50% for Conference Calls, 27 to 60% for email list and 24 to 54% for wiki and web).

Outreach with other groups was also mentioned (and is part of the follow-on activities):

“It might be useful to consider a series of JOINT MEETINGS with various EduCause constituent groups, such as the CIO group, or especially, the STRAT PLANNING group. We tend to focus solely on our technical universe, and would benefit immensely by getting more visible stake in the game by being at the table in ”strategic planning/discussion forum“ events. This joint-meeting approach would help us raise the visibility of ITANA in various contexts, and would enable further discussion on how we can help resolve a number of (mostly non-technical) issues that impact our Enterprise Architecture vision.”

Attendees asked for more Working Groups and Discussion Sections in future meetings.  Presentations and Open Discussion Time coming in second.  Other suggestions included:  lightning talks, evening sprints and BOFS,  having the meeting span dinner, un-conference time with guidance, “barcamp” style un-conference where participants pitch sessions then indicate which sessions they will attend, break-outs of 20 people or less.  The general theme is that people want to get their teeth into something while they are at the meeting.  As we said in session, “we’ve now talked about doing something, now we wish we had time to do something”.

When and were to hold the next meeting was quite mixed.  The most for “More Likely To Attend” went to Before/After Advanced CAMP again (64%) but that might be self selection.  Next up was CSG (33%) followed by EDUCAUSE (31%).  Interestingly, EDUCAUSE had the second most “Less Likely To Attend” votes (15%).  The least favorable selection “Scheduled by itself as a one day meeting” – 41% said they would be “Less Likely to attend”.  More research will be needed here as well as the input from our sponsors.

Thank you all for your participation in the meeting and the survey.  If you would like to see the full summary of the results, you can download them here:

ITANA Face2Face Survey Summary PDF

Technorati Tags: EDUCAUSE, IT Architecture, ITANA

https://spaces.internet2.edu/display/itana/Face2Face+2008

Follow the links to the pages for each session to see the presentations and notes.

Did you attend the Face2Face?  Help flesh out the notes for the sessions on the wiki.

Thanks all for a great meeting.

Jim Phelps, Chair

Technorati Tags: EDUCAUSE, Internet2, ITANA

Early Registration ends April 19, 2008.

Registration is limited to two people from each institution so you should talk amongst yourselves and figure out who will attend. Additional people will be allowed if space permits. Please use the Registration Form to sign up. You should receive a confirmation email within 24 hours. Space is limited so sign up early.

Join us in Minneapolis, Minnesota for the ITANA Face 2 Face 2008 meeting. Join with your peers in an intimate day-long meeting and discuss a rich agenda of current topics.  See you in Minneapolis – Jim Phelps, Chair.

Date: June 18, 2008

Time: 9AM to 5PM

Location: Hilton Minneapolis

Hotel registration information will be sent upon receipt of your registration request.

Agenda:

NOTE: This conference is jointly sponsored by EDUCAUSE and Internet2. Thank you sponsors.

Date: June 18, 2008

Time: 9AM to 5PM

Location: Hilton Minneapolis

Hotel registration information will be sent upon receipt of your registration request.  

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Agenda:

Time	Activity	Session Leader
9:00AM	Convene
9:00 to 9:15 AM	Welcome, logistics et al	Jim Phelps
9:15 to 10:15 AM	Session 1 – Case Studies: Architecture on Your Campus	Hebert Diaz-Flores
	This session will focus on Case Studies from several institutions including: Descriptions of ongoing Enterprise Architecture programs in your university. How, Who, What, and any impacts the program has had/is having on your IT environment. Descriptions of specific projects that have been significantly impacted (positively) by the Enterprise Architecture program.
10:15 to 10:30 AM	break
10:30 to Noon	Session 2 – Tools of the trade	Tom Barton
	We’ll showcase some of the tools, methodologies, artifacts, techniques, or tactics that we use to engender increased architectural coherence across the infrastructures and business & operational processes we’re connected with. The session will help us to think about the range of ways in which we might influence others by use of the tools with which we engage them.
Noon to 1:00PM	Lunch
1:00 to 2:15 PM	Session 3 – Artifacts and Templates	Jim Phelps
	We all create a variety of Artifacts for our work. Share those artifacts and templates that you have found exceptionally useful in your work. Do you have something that seemed like a great idea but failed miserably? Tell us about why it failed and what you learned.
2:15 to 2:30	break
2:30 to 3:30	Session 4 – Data Management Working Group	Klara Jelinkova
	There is a rich set of metadata and middleware needed to support the data classification we are starting to put in place for at least business applications. And the need will become even greater once we develop the same classifications for all of our institutional data including research data. Institutions seem to have a pretty good handle at least theoretically on business data. But once we start to cross over to other assets such as data associated with research, teaching and learning most IT organizations seem to give up. That type of data is viewed by most IT organizations in our institutions as someone else’s problem. However it is an important IT and security problem. With collaborative research taking place everywhere how do we classify the research data, protect it while the research is going on and then enable everyone to see after the research is published? How do we collaborate with the libraries on this one? How do we arrive at data management policies that cut across the whole institution? What are some of the examples of institutions doing it successfully today?
3:30 to 3:45	break
3:45 to 4:45	Session 5 – Security Architecture Hot Topics	Steve Kellogg
	There are many elements that make up security Architecture. The actual measures available and/or employed by the various institutions to secure our online applications make for interesting discussions. In this session, I plan to present on topics of what we are doing and are planning to do at Penn State with regards to identity management, access control, and securing endpoints. Others may present on topics of network security measures, multi-tier service provisioning, social engineering, computer forensics, logging and log analysis, their respective take on ID and access management, and anything else they feel is relevant to security architecture.
4:45 to 5:00	Closing Remarks	Jim Phelps

Technorati Tags: EDUCAUSE, Internet2, IT Architecture, ITANA, Jim Phelps

We have a date and time for the Constituent Group meeting at the EDUCAUSE meeting in October.

Date: Octboer 25th, 2007
Time: 4:55PM to 6:00PM
Location: Seattle, Washington. The actual room location is TBD.

Blurb:

I.T. Architects in Academia (ITANA) is focused on the practice of I.T. and Enterprise Architecture (EA) in higher education. This session is a chance to meet others and to hear about our work so far. We will open with a review of the various ways that I.T. Architecture is implemented at higher education institutions and the methods that people use to engage with campus. Discussion will follow on various hot-topic issues such as: Service Oriented Architecture, EA Pain Points and Carrots – what do you offer good architectural citizens. We will also plan for future ITANA work. For more information about ITANA, see http://www.itana.org and our wiki at https://spaces.internet2.edu/display/itana/Home

If you are interested in participating/presenting, let me know. I email the ITANA mailing list often so you can find my email address there. You should also visit the wiki (https://spaces.internet2.edu/display/itana/EDUCAUSE+Presentation) to see how this meeting is shaping up on the phone calls.

See you in Seattle,

Jim

There is no registration fee for this meeting, but all travel and other expenses
are your responsibility.

If you are interested please register ASAP. To register, send an e-mail to itana-info@internet2.edu with:

Subject: ITANA Meeting Registration

and include:
Your Name
Institution
Job Title

Upon registration you will receive info on the hotel room block. Space in the
meeting room is limited to 36, and registration is first-come up to two per
institution, after which we will put you on a waiting list until we determine if
we have room to accommodate more from individual institutions.

As always, please refer to the website and wiki for more detailed information,
including the development of a survey which will inform the agenda for the
meeting at Columbia.

http://www.itana.org/

https://spaces.internet2.edu/display/itana/Home