I’ll be presenting on Monday, July 19th at AACRAO Tech 2010. If you going to be at AACRAO Tech, come to the session. I’ll share a link to my handouts with the email list.

Architecture and the Registrar’s Office (RO): A Strategic Alliance

Time: Monday 11:05 am – 12:15 pm
Location: Pershing West

Short Description: The domain of the registrar has expanded over the past few years. It has grown from student records and student relations to partnering with campus on broad suite initiatives. Enterprise Architects, IT Architects and Infrastructure Architects have worked with the RO on Identity Management issues but there is much more to gain from a deeper and wider partnership. In this session, we will define the practice of architecture, look at the strategic goals of the RO and see where the partnership can deliver the greatest value. UW-Madison’s will be a case study for the discussion.

Jim Phelps, Chair

http://www.surveymonkey.com/s/ea_in_he_2010

If you would like to read through questions prior to taking the survey, you can download a PDF of the questions following the link below. Note that the survey has logic so you may not see all the questions depending on your answers.

This is the second year of running this survey. This will be the first time we will start to have longitudinal data.

Download the PDF of Survey Questions.

ITANA has identified the following activities as part of the research topic:

• Provide overviews of workflow systems included with products like the Sun access management system.
• Develop applicable definitions (what do we mean by workflow?)
• Define use cases to illustrate the range of problems that we’re trying to solve.
• Develop case studies
• Compile a survey of tools
• Adapt information from well-known workflow sites to higher education (the workflow management coalition site is www.wfmc.org

Join the conference calls and share your experience, case study or learn about Enterprise Workflow in higher education.

Links:
Conference Call Agenda and Schedule
How to Join ITANA

Jim Phelps, Chair

ITANA Wiki – Enterprise Authorization Screen2Screen

Thank you to all who participated.

Date: April 16, 2009
Time: 1:30PM to 3:00PM Eastern Daylight Time
Agenda Part 1 is a presentation and discussion, Part 2 is a working session on the topic.
How to Join: See the instructions below.

Topic: Enterprise Authorization, Marina Arseniev

Truly enterprise-wide authorization solutions present challenges from the technology perspective and even more challenges from the business and cultural requirements perspective. Questions about scope, granularity, roles, delegation, and data integration with vendor and other software continue to be posed in many institutions where authorization solutions have difficulty meeting campus needs. Specific common problems and case studies, such as campus-wide access audits, are the focus of this session. We will share real-world experiences, identify common requirements and discuss solutions (successful or possibly not) to better understand common challenges.

This session will discuss why enterprise authorization is so elusive for so many of our institutions; it will be a forum to share successes and failures. The goal is to define what specific actionable steps or decisions architects across our campuses might be able to make that bring vision and clarity back to their organizations.

Marina Arseniev is Director of Enterprise Architecture, Security and Data Management Services for UC-Irvine

For more information about Screen2Screen meetings see:
http://www.itana.org/2009/04/06/screen2screen-and-itana-meet-ups/
https://spaces.internet2.edu/display/itana/Screen2Screen

For more information about ITANA see:
http://www.itana.org/about/

How to Join the Screen2Screen Session:

There are two portions of the Screen2Screen. You should join both the web collaboration space as well as the conference call.

For the web collaboration space, connect via web browser at this URL:
http://internet2.acrobat.com/itana_meeting/

For the conference call, dial into the phone bridge below:

To join the call, do one of the following:
a. +1-866-411-0013 (toll free US/Canada Only), or
+1-734-615-7474 (Non-US/CA, non-toll free)
PIN: 0140398 (followed by “#”)

We follow the Internet2 Intellectual Property Framework: http://www.internet2.edu/membership/ip.html

The ITANA Spring 2009 Face2Face has been canceled, because we did not meet our minimum registration mark. I have heard from many members that they are under travel restrictions or complete travel bans and know that this is a financially difficult time for our institutions. I also know that these restrictions have impacted registration for many other national meetings as well.

If you registered for the meeting, you will receive an email with information about refunds.

I’m working with Internet2 and EDUCAUSE to find a way to still bring these discussions to the constituency. There is great interest in the program we developed for this meeting and in finding ways to gather and collaborate on the topics. To this end, a series of joint web-based presentations with conference call sessions are in the works. There are also local meet-ups being planned. Stay tuned.

I hope that the economic situation turns around soon so that large group meetings become viable once again. Until then, I hope you will join with me in finding creative ways to continue our work together.

Best Regards,

Jim Phelps
Chair

Until then, we will use the email list and our conference calls to move our work forward. I would also love to hear about ways that we might fill the gap between the wiki, conference calls and email lists and the value that you get when you meet face-2-face.

The ITANA EDUCAUSE Constituent Group will be meeting on Thursday, October 30th in Orlando.  We have a space for 60 people this year.  Last year we filled a smaller room with 40 attendees.  Details for the session:

• Date:  Thursday, Oct 30
• Time:  4:55 PM to 6:10 PM
• Room:  W311E

On the agenda for this meeting:

• Introduction to ITANA
• Report out from the Data Management survey
• Case Studies of Architecture Practices and Groups from 3 universities
• General discussion and Q/A

Face2Face Winter 2009

We have started planning a meeting in Boulder, Colorado on January 6, 2009.  Details will follow as we work up the agenda and logistics.  The Face2Face Winter 2009 meeting will have a mix of presentations and hands-on working sessions.

The general comments were very positive:

“I really enjoyed the meeting and I do expect to be more involved with the group now that I know how to participate. It would be good if we could figure out a way to extend the collaboration. Maybe 1.5 day or a longer day into the evening. Seems like we just got to the meat and it was time to leave… working on a shared agenda together would be useful to build community.”

“Really well done. The F2F’s let me put faces to e-mail addresses. The discussions were very good, although I don’t think we had enough time.”

“Thank you to all those responsible for pulling this group together. As a newbie, it is extremely helpful.”

“This was my first F2F and I felt like I was in a room of competent, compassionate, and professional architects. Well done!”

Many respondents said that they would like to participate in follow-on activities: 23% said they would definitely help out with Data Management with 46% answering “I would like to” help out.  Architecture Case Studies came is second with 58% saying they would either “Definitely…” or “would like to” help out.  The EA Selling Points came in third.  Other suggestions from the survey included:

1.  SOA implementation examples.
2.  Would like to work on a resource directory on Architecture for the wiki.
3.  Let’s discuss OUTREACH activities, to show how EA can make a difference in fulfilling our mission. Also, I’d like to see some discussion on how EA leaders can influence HR decision-making on staffing, in the context of role-development and growing the awareness of potential career-path trajectories surrounding the EA role, as well as those roles impacted by EA.

The ITANA Face2Face meeting also raised awareness of the various ways that people could get involved in ITANA.  50% of respondents didn’t know about the EDUCAUSE CG Meeting.  Expected participation in the other areas (Conference Calls, Email List, Wiki and Web) jumped significantly (35 to 50% for Conference Calls, 27 to 60% for email list and 24 to 54% for wiki and web).

Outreach with other groups was also mentioned (and is part of the follow-on activities):

“It might be useful to consider a series of JOINT MEETINGS with various EduCause constituent groups, such as the CIO group, or especially, the STRAT PLANNING group. We tend to focus solely on our technical universe, and would benefit immensely by getting more visible stake in the game by being at the table in ”strategic planning/discussion forum“ events. This joint-meeting approach would help us raise the visibility of ITANA in various contexts, and would enable further discussion on how we can help resolve a number of (mostly non-technical) issues that impact our Enterprise Architecture vision.”

Attendees asked for more Working Groups and Discussion Sections in future meetings.  Presentations and Open Discussion Time coming in second.  Other suggestions included:  lightning talks, evening sprints and BOFS,  having the meeting span dinner, un-conference time with guidance, “barcamp” style un-conference where participants pitch sessions then indicate which sessions they will attend, break-outs of 20 people or less.  The general theme is that people want to get their teeth into something while they are at the meeting.  As we said in session, “we’ve now talked about doing something, now we wish we had time to do something”.

When and were to hold the next meeting was quite mixed.  The most for “More Likely To Attend” went to Before/After Advanced CAMP again (64%) but that might be self selection.  Next up was CSG (33%) followed by EDUCAUSE (31%).  Interestingly, EDUCAUSE had the second most “Less Likely To Attend” votes (15%).  The least favorable selection “Scheduled by itself as a one day meeting” – 41% said they would be “Less Likely to attend”.  More research will be needed here as well as the input from our sponsors.

Thank you all for your participation in the meeting and the survey.  If you would like to see the full summary of the results, you can download them here:

ITANA Face2Face Survey Summary PDF

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